Erasmus+ ICM
International staff from countries outside the European Union can come on one week exchange placement to Masaryk University through the Erasmus+ ICM scheme. The programme is open both for academic (Teaching mobility) and non-academic staff (Training mobility).
To be eligible for this exchange, your home institution must have a valid inter-institutional agreement with Masaryk University within the Erasmus+ ICM programme. The agreement must include available mobility places and allocated funding for the exchange period. Please check this information with your home university’s international coordinator.
- Participation and Financial Conditions
- Application Requirements
- Evaluation Process and Criteria
- Practicalities
Participation and Financial Conditions
Participation conditions:
- Conditions are specified in the inter-institutional agreement signed by Masaryk University and the respective university.
- The length of the staff placement is 5 days + max. 2 days for travel.
- Required duration and activity requirements:
- Teaching mobility: minimum of 8 teaching hours per 5 working days.
- Training mobility: minimum of 5 working days of documented training activities.
Grant (subsistence costs)
Incoming staff grantees will receive a daily grant to cover their subsistence costs (accommodation, living expenses, public transport, insurance, visa, etc.). The exact amount depends on the project under which the mobility is funded and ranges from 170 to 180 EUR/day. Both subsistence costs and travel costs will be paid in EURO cash after arrival at Masaryk University and completing all the necessary mobility documents.
Travel Costs
Travel costs are covered up until the limits given by the distance from the home institution to the host institution according to the table below (for further information see EU Distance Calculator). The amount of the travel grant also depends on the current project under which the mobility is financed; therefore, the rates are always indicated within a range.
| Distance from home to host university | Amount in euros |
| 100–499 km | 180 – 211 € |
| 500 to 1 999 km | 275 – 309 € |
| 2 000 to 2 999 km: | 360 – 395 € |
| 3 000 to 3 999 km: | 530 – 580 € |
| 4 000 to 7 999 km: | 820 – 1188 € |
| 8 000 km and more: | 1500 – 1735 € |
Flight tickets could be arranged by the Centre for International Cooperation at Masaryk University only exceptionally.
Green Erasmus
You can also benefit from the Green Erasmus scheme, which provides additional financial support for environmentally friendly travel (e.g. train, bus, shared car, or bicycle). Participants who choose an environmentally friendly means of transport for their journey to and from Masaryk University may receive a one-off contribution to support green travel.
To apply for the Green Erasmus contribution, staff are required to provide supporting documents confirming the use of an eligible means of transport. Travel tickets for both journeys (to and from Masaryk University) must be uploaded into the ISOIS system or sent by e-mail to the Erasmus+ ICM coordinator at the Centre for International Cooperation (CZS).
In the case of shared car travel, additional relevant documents (e.g. declaration of honours must also be provided. Travel by shared car with family members is not considered eligible. All staff travelling by car must also submit a declaration of honour confirming the travel route and border crossing details.
Staff Members with Special Needs
Incoming staff members with special needs may apply for additional financial support in the form of a special grant. If you require further information or assistance, please contact the Erasmus+ ICM Project Manager, Sabina Krejčiříková (krejcirikova@czs.muni.cz).
All additional costs related to the special grant must be documented with relevant supporting documents after the mobility period.
Application Requirements
If you wish to at Masaryk University under the Erasmus+ICM programme, first check with your home university to see if it has an inter-institutional agreement with Masaryk University. Then you should follow the nomination selection process at your home university. Please contact your coordinators for more information.
If we accept your nomination, it does not mean that you have been accepted at Masaryk University. There are several steps you have to go through in order to receive an acceptance letter. You also have to fulfil the requirements of Masaryk University. You are eligible to be accepted at Masaryk University once:
You also have to fulfil the requirements of Masaryk University. You are eligible to be accepted at Masaryk University once:
- you have been nominated by your home university via our online nomination system
- you have submitted all the application documents needed
1/ NOMINATION
Your home coordinator has to nominate you online (without a nomination, you cannot access the online application).
2/ INFORMATION E-MAIL
Once your nomination is submitted, you will immediately receive an automatic information e-mail with a link to your online application.
3/ ONLINE APPLICATION
Now you can fill in the application. See the deadlines in the Deadlines section. Please watch out for the deadline for applications, as late applications will not be accepted.
Application Documents:
For successful submission of the online application form, you will need to prepare the following documents in English:
- Motivation letter: addressed to the selection committee of Masaryk University. The letter should answer the following questions:
- Why did you choose Masaryk University for teaching/training mobility – please give your academic, professional, or personal reasons of your choice
- What are your academic objectives or goals you would like to achieve through the mobility at Masaryk University
- Structured CV
- Confirmation of English language skills
- Training/Teaching plan
- Mobility Agreement (Teaching/Training)
- Letter of pre-acceptance
- A copy of the photo page of the passport (because of travel arrangements)
Letter of Pre-acceptance
In order to receive a Letter of Pre-acceptance, please establish contact with the relevant person or department at Masaryk University well in advance and ask for the consent of the supervisor. The process may take several days at least and you will be required to provide your CV and Work Plan Proposal to receive the document.
If you are not sure who to contact, please contact the Erasmus+ ICM Project Manager, Sabina Krejčiříková (krejcirikova@czs.muni.cz). We will try to assist you and connect you with the department that best matches your academic interests.
Confirmation of English Language Skills
In the ideal case please upload your internationally-recognised certificates. If you do not possess any kind of certificate, attach written confirmation from your institution/supervisor mentioning the level of your language skills, your English teaching experience or any other kind of document that can effectively prove your proficiency.
Evaluation Process and Criteria
Once your application is successfully submitted and the deadline for the call for applications has arrived, the evaluation phase takes place. It usually takes a few weeks so please be patient.
After the nomination and application process has been closed, the evaluation phase begins. This phase usually takes several weeks, so we kindly ask for your patience. First, a formal eligibility check is carried out. Applications that do not meet the formal requirements (e.g. missing required documents or incorrect submission) may be excluded from further assessment.
The nominations are then forwarded to the relevant faculties or departments of Masaryk University for evaluation. Based on the submitted documents, particularly the proposed Training Plan / Teaching Plan, the respective department assesses the suitability of the applicant and the relevance and feasibility of the planned mobility in relation to the department’s expertise and possibilities.
Once the relevant department of Masaryk University confirms the possibility of hosting you, you will be informed about your acceptance via an official e-mail decision.
Practicalities
Visa
Successful nominated applicants will be provided with electronic supporting documents for their short-term visa application. If necessary, paper originals can be sent as well to the address of the applicant or the home institution. It is recommended to always check the specifics and mandatory documents with the individual embassy. You will also find all the necessary details at website of the Czech Ministry of Interior.
Documents given by the university are:
- Confirmation of Mobility Acceptance in Czech
- Confirmation of Accommodation in Czech
- Financial Support in Czechia
- Invitation Letter in English (not mandatory for visa applications)
In cases where a visa is not necessary, only the official Invitation Letter is issued and sent via e-mail.
Accommodation
Incoming grantees will have be offered a placement in one of the MU pre-arranged. It is also acceptable to arrange accommodation on your own responsibility. Information will be provided by the Erasmus+ ICM administrator.
For international guests the Centre for International Cooperation usually uses the Hotel Continental (nearby).
Insurance
Incoming grantees are required to arrange their own travel insurance. Sometimes home institutions offer their employees some travel insurance as well.
Mobility documents
There are several mobility documents that need to be filled in and submitted in order to consider the mobility completed successfully. These documents are listed below:
Before Arrival
- Mobility Agreement for Training/Teaching – this document should be filled in based on mutual agreement between grantee and the host institution’s supervisor and signed by three parties (applicant, supervisor and the home institution’s responsible person). The electronic version of the document is fully sufficient. It is possible to download a template in the Documents section and then upload back to the application.
- Without the Mobility agreement signed by all the parties and approval by the Centre for International Cooperation it is not possible to proceed to any practical mobility arrangements such as any flight tickets, bus/train tickets, pay for accommodation and visas fees and insurace.
During the mobility
Incoming staff grantees will be given several mobility documents to be filled in and signed during the first day of the placement. These documents also provided to participants before the arrival to cover all the possible questions in the meantime. It contains:
- Confirmation of Teaching / Training
- Erasmus+ Grant Agreement
- Contract with Masaryk University
Documents that should be submitted to the CZS office:
- Boarding pass(es)// travel tickets/declaration of honours
- EU Mobility Survey – a questionnaire that is sent electronically from the database of Erasmus+. It is necessary to fill in the questionnaire within 30 days of its receipt.
